IRIN Vacancy: Administration and Finance Assistant
Start date: As soon as possible
Location: Geneva, Switzerland
Deadline for application: 15th January 2019
IRIN News is recruiting an Administration and Finance Assistant to help its operational support team introduce new administrative, financial and HR systems.
After 19 years as part of the United Nations, IRIN spun off in 2015 to become an independent non-profit media organisation, the world’s only news outlet dedicated to covering humanitarian crises. Over the last four years, we have constituted a legal entity, launched a new website, raised millions of dollars in funding, grown our team and struck a board of directors, led by Pulitzer Prize-nominated journalist, author and professor Howard French.
As we mature as an organization, we are now shifting from “start-up” mode to more durable approaches that can ensure our successes to date are sustainable.
To that end, in 2019, we are consolidating our systems and processes to make our operations more efficient and streamline our workflow, while maintaining the nimbleness that has allowed us to thrive since leaving the UN. This includes developing and implementing HR policies, introducing a new accounting system and rolling out new contracts with our network of 200 freelancers. We will also launch a new brand and visual identity in 2019, with our administrative infrastructure adapted accordingly.
During this consolidation and growth period, the new Administration and Finance Assistant will enhance our capacity to meet these ambitions objectives and build a robust organization for the future.
We are looking for a versatile self-starter, who is sharp and meticulous with numbers, capable of understanding and managing people’s individual needs, very organized, and always keen to find solutions to problems.
You will report to the HR, administration and finance manager and join our small, passionate team at a very significant time for IRIN, the media industry, and the humanitarian aid sector.
- Handle day-to-day accounting including promptly processing invoices and reimbursing expenses
- Support the timely and accurate processing of the monthly payroll and associated social security and pension contributions
- Input data into the accounting system with speed and accuracy
- Support the preparation of donor financial reporting, monthly management reporting and the annual accounts
- Monitor online donations and record in accounting system
- Securely maintain financial records and documentation
- Provide support to HR, Admin & Finance Manager in recruitment processes
- Maintain human resources files and collect required information for new staff
- Monitor and file expressions of interest
- Support the organization of meetings and events
- Support staff with travel logistics, including flights, visas and accommodation
- Organize and maintain IRIN’s shared files, including contact databases, approved leave requests, office policies, official correspondence from the authorities, contracts, insurance policies and employee records
- Maintain efficient communication by answering phone queries
- Monitor and appropriately file the public inbox of general inquiries and flag correspondence that requires attention
- Draft and/or format correspondence; prepare documents for approval and signature
- Provide specific support to the Director as needed, including with logistics, bookings and other organizational matters
- Support the scheduling and logistics of meetings of the Board of Directors
Skills and Experience
- 2-3 years of experience working with administration and finance in an international environment, including multiple currencies
- Strong preference for prior experience working in a grant-funded organization and their donor reporting practices
- Recognised accounting diploma
- Advanced IT skills; familiarity with Microsoft Excel, Outlook, Dropbox, Google Docs, data manipulation, and accounting softwares
- Fluency in written and spoken English and French
- Ability to work under pressure and excellent interpersonal skills
- High levels of organization and responsiveness
- Entrepreneurial spirit; ability to adapt to unpredictable and changing circumstances
- Problem-solving, solutions-oriented personality
How to Apply
Send your CV to [email protected] (subject line: Administration and Finance Assistant), along with a cover letter outlining your experience and interest in working with IRIN News.
Application deadline: 15th January 2019.
IRIN News is a non-profit newsroom focusing on humanitarian news and analysis. Founded in 1995 in response to the information gap exposed by the Rwandan genocide, it was hosted and funded for 19 years by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) as an internal information agency. An independent newsroom since 2015, our on-the-ground reporters highlight overlooked crises around the world, amplifying the voices of some the world’s most vulnerable people and critically examining the multi-billion-dollar aid industry. Our work shapes the global humanitarian narrative, affects humanitarian policy and prompts on-the-ground action.
We are a go-to source for decision makers in the humanitarian aid sector, including in the UN, NGOs, and governments. Some 170,000 people visit IRIN’s website every month; 38,500 subscribe to our newsletter; and tens of thousands engage with our work through social media.
A 2018 reader survey found that IRIN’s journalism stimulates research and advocacy; informs the operational priorities of aid agencies; influences decisions to fund aid programs; leads practitioners to push for policy changes; and prompts journalists from other media to pursue stories often neglected by mainstream media.
Our work is regularly cited and reproduced in local and international media outlets, including the BBC and The New York Times.